Create a quote online for free (PDF)

A quote commits less than an invoice: it proposes a price, a service, and terms before any final agreement, and can be revised or declined with no accounting consequence. This generator produces a structured quote with precise figures — discounts, taxes, amount spelled out in words — and converts it into an invoice in one click as soon as it's accepted, without retyping a single line.

Why keep quotes and invoices separate

Blurring the two creates two opposite problems: a quote that looks too much like an invoice can be read as a firmer commitment than it actually is; an invoice issued directly, with no quote stage, denies the client time to sign off before any financial commitment. A clear quote, with its own numbering (kept separate from invoices), avoids this confusion while keeping a written record of what was proposed, at what price, and on what date.

The calculation, identical to an invoice's

The calculation engine is exactly the same as for an invoice: each line (description, quantity, unit price) can carry its own discount, a global discount then applies prorated across lines, and taxes — simple, multiple, or compound as needed — are calculated line by line before being summarised by rate in the total. This shared calculation isn't a technical detail: it's precisely what lets an accepted quote become an invoice with no discrepancy between the two amounts.

From acceptance to invoice

Once the client agrees, the "Convert to invoice" button carries over the entire quote — issuer, client, lines, taxes, discounts — and changes only two things: the document type and its number, which moves into the invoice numbering (a different prefix, for example "INV-2026-" rather than "QUO-2026-"). No manual recalculation, no risk of a copying error between the two documents.

Currency, amount in words, and privacy

As with an invoice, rounding precision follows the chosen currency (zero decimals for the CFA franc, two for the euro, three for the Kuwaiti dinar...), and the total is spelled out in words in the document's language. No quote is ever stored on our servers: generated on demand, it exists only for as long as it takes to create and download it, just like the invoice that may follow from it.

Frequently asked questions

What's the difference between a quote and an invoice?

A quote proposes a price before the client agrees: it has no final accounting value and can be revised or declined without consequence. An invoice records a debt owed once the work has started or been delivered, and usually follows its own legal numbering, separate from quotes.

How do I convert an accepted quote into an invoice?

A dedicated button carries over every line of the quote (items, quantities, prices, taxes, discounts) and changes only the document type and its number, which moves into the invoice numbering — nothing to retype.

Does a quote have a validity period?

That's not a field the tool manages automatically: a quote's validity period (often 30 to 90 days by convention) is usually specified as free text in the payment terms or legal notices.

Can I offer several pricing options in one quote?

The tool generates one document per quote: to offer several pricing scenarios, the simplest approach is to duplicate the quote (the "Duplicate" button) and adjust each variant's lines, rather than mixing everything into one document that's hard to read.

Is tax calculation the same as for an invoice?

Yes, exactly the same engine: line discounts then a global discount, multiple or compound taxes, rounding adapted to the chosen currency. That's precisely what allows conversion to an invoice with no recalculation or retyping.

Can I ask for a deposit at the quote stage?

The "deposit already paid" field is mainly useful once the quote is converted into an invoice (or for a separate deposit receipt); on the quote itself, payment terms requested on signature are better specified as free text in the payment terms.